INTERNATIONAL BROTHERHOOD OF MAGICIANS RING 235
CONSTITUTION AND BY-LAWS
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Section 1
This organization combines the KW HAT AND WAND MAGIC CLUB and Ring 235 IBM of the International Brotherhood of Magicians (Hereinafter referred to as the IBM).
The headquarters of which are in 13 Point West Blvd.,St. Charles, MO 63301
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Section 2
The Club and Ring 235 shall be governed by this constitution and By-Laws, and by the Constitution and By-Laws of the IBM.
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ARTICLE I - Name and Affiliation
ARTICLE II - Objects
Section 1
The objects of this Ring are to foster the social intermingle of those whose hobby is magic, and to increase and diffuse magical knowledge.
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Section 2
All other general objects concerning Ring 235 IBM as outlined in the constitution of the IBM.
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ARTICLE III - Officers
Section 1
The governing officers of Ring 235 IBM and KW HAT AND WAND MAGIC CLUB shall have a President, Vice President, 2nd Vice President, Secretary, Treasurer and Sergeant at Arms all of whom shall be elected for a term of one or more years as specified.
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Section 2
Effective Sept. 11983, each retiring President shall also be a governing officer of the Ring for the forthcoming season {fiscal year) and will hold office as Immediate Past President.
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ARTICLE III - Officers, cont'd
Section 3
At the beginning of each Club season the first Vice President will be appointed to form an Entertainment Committee. These members are solely a sub committee and will work under the direction of the governing officers, also other officers or committee as are necessary for the efficient
operation of the Ring-Sergeant at Arms, Sick and Welfare, etc.
Section 4
Upon the death or retirement of an officer of the Club (H. & W. M. C.), (Ring 235 IBM) the governing officers shall appoint a member of the Ring to fill the remaining portion of the term.
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ARTICLE III - Officers, cont'd
At any meeting where a vote of the members is taken, other than a vote to amend the Constitution and provided that a quorum is present, a majority vote shall be 60% of that quorum present.
Section 5
A quorum of at least four governing officers (or their representatives) shall be necessary to conduct the executive meetings of the Club.
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ARTICLE IV - Meetings
Section 1
The fiscal year shall extend from Sept. 1 to Aug. 31 of the following year, and the retiring governing officers shall transfer all funds, documents and Club and Ring property to current elected officers immediately following the June Annual Business Meeting.
Section 2
The Club shall meet on the Third Wednesday, unless directed otherwise by a majority vote of the members, of each month, excepting July and August.
The June meeting shall be the Annual Business Meeting and results of the election previously held by ballots, to be announced.
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ARTICLE IV - Meetings cont'd
Section 3
Special meetings may be called when considered necessary by the governing officers of the dub.
Section 4
The place of meeting, time of commencement of meeting, and the conduct of the meeting shall be at the discretion of the governing officers.
ARTICLE IV - Meetings cont'd
Section 5
All meetings shall commence at the appointed hour and the first order of business shall be a business meeting of not longer than 15 minutes. The business meeting shall be primarily used for the President to present reports on items of business to the members, and no motions or lengthy
discussions shall be introduced therein. The Sergeant at Arms is empowered to bar admittance to the business meeting of all visitors who are not members of KW HAT AND WAND MAGIC CLUB and/or RING 235 IBM.
ARTICLE IV - Meetings cont'd
Unless otherwise directed by the President, the Sergeant at Arms shall call a stop to all discussion, and call attention to the business meeting, that the time limit of 15 minutes has elapsed, and may admit those waiting to gain admittance to the meeting. Business may be extended beyond the 15 minute period only in exceptional circumstances, and then only upon authority of the President.
Section 6
It is the duty of every officer and member of this dub to keep the points of business at a minimum at every regular meeting.
ARTICLE IV - Meetings cont'd
Section 7
Attendance of one-half the total active membership at a meeting of the club after proper and reasonable notice of such meeting has been given to all active members in good standing, shall constitute a quorum.
Section 8
At any meeting where a vote of the members is taken, other than a vote to amend the Constitution and provided that a quorum is present, a majority vote shall be 60% of that quorum present.
Section 9
Amendments to this Constitution must be approved by a vote of at least 60% of the executive officers of the Club.
ARTICLE IV - Meetings cont'd
Section 10
The Sergeant at Arms will ascertain the status of all visitors to the H.& W.M.C. and/or Rig 235 IBM and except on special visitors nights, will restrict admittance to the meetings as follows:
(a) Non club members may attend two meetings and will then be invited to join the Club.
(b) IBM members who live in Kitchener or surrounding district may attend meetings three times, and if
suitable, will then be invited to joint the Ring, or KW HAT AND WAND MAGIC CLUB
(c) IBM members from other cities or members of magical organizations or clubs passing through
Kitchener are welcome at all times.
(d) Suspended members of either the Ring or Club shall be barred from all meetings.
ARTICLE V - Membership
Section 1
Since it is in the best interests of KW HAT AND WAND MAGIC Club and/or RING 235 IBM that all full active members have a Voice in its affairs. Active membership shall be defined as a membership paid in full.
Section 2
The amount of dues (annual) and the initiation fee shall be at the discretion of the governing officers.
ARTICLE V - Membership cont'd
Section 3
At the first regular meeting after prospective members application has been submitted, the applicant may be required to demonstrate his or her ability as a magician. The governing officers may then approve or reject application. If application is approved by governing officers the membership at large will vote on same.
Section 4
A majority vote, by secret ballot, in favour of the applicant constitutes an acceptance of the application.
ARTICLE V - Membership cont'd
Section 5
It shall be the duty of the Sergeant of Arms to advise the applicant that he may not attend the portion of the meeting at which his application is voted on.
Section 6
It shall be the duty of the Secretary to advise the applicant of his acceptance or rejection.
Section 7
A full active member must be l8 years of age before an application can be accepted. Youth membership applicants (no voting rights) must age 12 to 17 and must have had an interest in magic for at least one year. Only parents accompanying youth members can apply for an associate membership(no voting rights).
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ARTICLE VI - Elections
Section 1
Nominations and elections will be held at the September meeting.
Section 2
The governing officers elected shall hold an executive meeting as soon after the annual meeting as convenient, and shall take office in September.
Section 3
No member shall be nominated for President, unless he/she has held office during the previous year.
Section 4
Officers can stand for a second consecutive term, if they so desire and are re-elected by the members.
ARTICLE VII - Audit Procedure
Section 1
The finances of the club shall be audited at least once each fiscal year by two members of the Club other than the Treasurer.
Section 2
A financial statement, covering the finances of the Club for the period up to and including the June meeting shall be submitted by the Treasurer and read in open meeting.
Section 3
No cheques shall be issued during the period between the June meeting and the publication of the report. Any receipts collected will be held as outstanding deposits and turned over to the newly elected treasurer at the first executive business meeting.
ARTICLE VII - Audit Procedure cont'd
Section 4
At the first executive (annual) meeting, the necessary documents will be prepared to give signing authority on the Ring bank account to the newly elected President and Treasurer.
Section 5
All monies must be held in the name of KW HAT AND WANT MAGIC CLUB or Ring 235 Kitchener, Ont. at a recognized chartered bank.
ARTICLE VIII - General
Section I
The club dues are payable at the beginning of the new season (first meeting) of each fiscal year, or at such time as selected by the governing officers, and no refunds shall be made in the event of the resignation of any member prior to the end of the fiscal year. A member has sixty days from the date dues are declared due, in which to remit his dues to the treasurer. Upon expiry of the sixty day period, the member may be suspended on the event that he has not met his yearly dues at the SEPTEMBER meeting. This is not a fixed dub financial arrangement and will be considered each year.
Section 2
The member may apply for reinstatement at any time within twelve months after date of suspension.
ARTICLE VIII - General cont'd
Section 3
Upon expiry of the stated twelve months period, the member's name shall be permanently stricken from the membership lists, and such member may only rejoin the club as a new member.
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Rev 3. Sep-28-2017